Financial Compliance Solutions
SafeMailer PCI, CFPB, FINRA, SOX, GLBA
Email Encryption for Financial Organizations
Various regulatory requirements of financial organisations mandate the protection of communication and financial records of customers. Protect delicate information to comply with GLBA, PCI, CFPB, FINRA, and SOX demands.
SafeMailer provides GLBA email encryption inside Gmail and Microsoft Outlook, allowing banks, lenders, insurance providers, fintech companies, and accounting firms to securely exchange financial information without changing existing workflows.
Teams are able to transfer statements, applications, tax documents, audit communication, and client correspondence safely and continue to be productive without increasing the risk of communication.
SafeMailer does not take the place of regulatory compliance programmes. Rather, it facilitates safe communication habits that assist organisations to safeguard confidential financial information in daily email communication.
Why Financial Communication Requires Protection
In most cases, financial emails contain personal information that is not published and financial statements that are confidential. Exposure to such information results in organisational regulatory punishments, legal liability, and customer mistrust.
Common risks include:
- Sending account statements through normal email
- Sharing loan applications
- Emailing tax documents
- Transmitting payment details
Financial organisations must ensure secure sharing of NPI and PII whenever data is transmitted electronically.
GLBA Safeguards and Customer Privacy
The Gramm-Leach-Bliley Act requires organisations to implement safeguards protecting customer financial information. Communication systems must prevent unauthorised access to sensitive data during transmission.
SafeMailer helps organisations implement PCI and GLBA-compliant data protection practices while continuing normal communication workflows.
PCI Compliance Email Protection
When transmitting payment information over open networks, the information has to be secured. SafeMailer assists in encrypting email communications and limiting access to financial communications, which is in line with the PCI-compliant email protection standards.
PCI Compliance Security Controls
Identity Verification
Protected messages are only opened by verified recipients.
Controlled Delivery
Organisations are able to cancel access, expire, and limit forwarding.
Secure Attachments
Secure invoice payment confirmation, financial spreadsheet, and customer records.
This aids organisations in securing the data of cardholders and customers without necessarily having file portals.
FINRA and SOX Communication Controls
Financial companies are required to practise responsibility in communication and record-keeping.
SafeMailer helps organisations:
- Maintain business email FINRA-compliant communication practices
- Monitor access to shared financial information
- Improve oversight of sensitive communication
The platform also supports SOX email compliance by providing controlled access to financial communication and audit visibility.
Typical Financial Use Cases
Organisations use SafeMailer for:
- Client onboarding communication
- Financial advisor communication
- Loan processing
- Insurance documentation exchange
- Accounting document sharing
- Auditor and regulator communication
This enables secure communication across financial workflows without additional systems.
Works Within Existing Email Systems
SafeMailer is the tool that is directly linked to the tools that employees currently use.
Microsoft Outlook
Encrypt email while composing messages.
Gmail and Google Workspace
Gmail allows sending secure communication directly.
Receivers use their existing email identity to gain access in a secure way. There are no portals and no new accounts.
Security Controls
Encryption
During transmission and storage
Authentication
Verified recipient authentication
Forwarding Prevention
Control message distribution
Message Expiration
Automatic access termination
Access Tracking
Complete audit trails
These controls facilitate the protection of sensitive financial information in a consistent manner.
Prepare for Audits and Risk Assessments
One of the audit gaps in financial organisations is the handling of email. SafeMailer will enable businesses to reinforce communication procedures and indicate protective measures on a real-time basis on the occurrence of reviews.
Structured communication protection can be practised by organisations without the interference of infrastructure.
Financial Compliance FAQs
GLBA email encryption safeguards nonpublic information that is provided electronically. It guarantees that the financial data of their customers cannot be interpreted by unauthorised personnel when transmission is made.
The PCI standards compel organisations to protect the cardholder data over open networks. The transmission of payment information using regular email can reveal the information and enhance the risk of compliance. Email communication can be used to address the protection requirements using encrypted emails.
Encrypted communication tools should be adopted by financial firms to ensure accuracy in the identity of the recipient and restrict access. Classified communication will ensure that there is no possibility of unauthorised access and forwarding of sensitive financial documents.
SOX email compliance refers to maintaining control and accountability over financial communications and records. Organisations must ensure sensitive financial discussions and documentation are protected and auditable.
Yes, but with the right protection. Secure email is used to guarantee that statements are sent to the intended recipient, and it cannot be accessed by anyone unauthorised.
Enhance the Security of Financial Communication
Exchange confidential customer information with clients, partners, and regulators safely with SafeMailer.